How to Rearrange Pages in Word: A Step-by-Step Guide

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By Matthew Simpson

Rearranging pages in a Word document might seem like a daunting task, but it’s actually pretty simple once you know the steps. In brief, all you need to do is navigate to the "Navigation Pane," select the page you want to move, and then drag and drop it into the desired position. Now, let’s dive into the details so you can become a pro at organizing your documents in no time!

Step by Step Tutorial: How to Rearrange Pages in Word

Before we begin, it’s important to note that rearranging pages in Word is done by manipulating the content rather than the actual page numbers. So, what we’ll be doing is moving the text and images around to achieve the desired order.

Step 1: Open the Navigation Pane

Open the Navigation Pane by clicking on the ‘View’ tab and then checking the ‘Navigation Pane’ box.

The Navigation Pane will appear on the left side of your Word document. This pane gives you a quick way to navigate through your document by clicking on the headings.

Step 2: Select the page you want to move

In the Navigation Pane, click on the page thumbnail or heading that you want to move.

Once you’ve selected the page, you’ll see a highlighted box around the content on the actual page in the document.

Step 3: Drag and drop the page

Click and hold the left mouse button on the highlighted content and drag it to its new location.

As you drag the content, you’ll see a line appear in the document indicating where the content will be placed once you release the mouse button.

After you’ve completed these steps, the content from the page you’ve moved will now be in its new location, effectively rearranging the pages in your document.

Tips for Rearranging Pages in Word

  • Make sure you’re in ‘Print Layout’ view to move pages effectively.
  • Use headings to organize your document, which will make rearranging easier.
  • If you’re moving multiple pages, group the content using the ‘Ctrl’ key to select multiple sections.
  • Save your document before rearranging pages to prevent data loss.
  • If you make a mistake, you can always undo the action by pressing ‘Ctrl + Z’.

Frequently Asked Questions

Can I rearrange pages by simply dragging them in the Navigation Pane?

No, dragging pages in the Navigation Pane will not rearrange them. You need to drag the actual content in the document.

Will rearranging pages in Word change the page numbers?

No, Word automatically updates the page numbers after you rearrange the content.

Can I use this method to rearrange pages in a PDF file?

No, this method is specific to Microsoft Word documents. You’ll need a different method or software to rearrange pages in a PDF.

What happens if I have footnotes or endnotes on the pages I’m rearranging?

Word will automatically adjust footnotes and endnotes to correspond with their references in the text.

Is there a limit to how many pages I can rearrange at once?

There’s no set limit, but it’s easier to move smaller sections of your document to avoid confusion.


  1. Open the Navigation Pane.
  2. Select the page you want to move.
  3. Drag and drop the page to the new location.


Rearranging pages in Word isn’t something that everyone does every day, but it’s a handy skill to have in your arsenal, especially if you work with large documents or need to reorganize your content for better flow. The key to success is using the Navigation Pane and making sure you select the right content to move. Always remember to save your document before making any changes; it’s better to be safe than sorry!

By following the simple steps outlined in this article, you can take control of your document’s structure and layout. And if you ever feel stuck, just remember that the ‘Undo’ function is your best friend. Happy arranging!