Add Watermark to Excel: A Step-by-Step Guide for Beginners

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By Matthew Simpson

Adding a watermark to your Excel document is a simple process that can add a layer of professionalism and protection to your work. Whether you are trying to protect sensitive data or just want to brand your spreadsheets, a watermark can be a useful tool. In a nutshell, adding a watermark involves accessing the header/footer section of your Excel document, inserting an image or text, and adjusting its transparency and placement to your liking.

Step by Step Tutorial: Add Watermark to Excel

Before we jump into the steps, it’s important to note that adding a watermark can help deter others from copying your work and can also serve as a branding tool for your company or personal brand.

Step 1: Open the Excel Document

Open the Excel document where you want to add a watermark.

Opening the document is the first and most obvious step. Make sure you are on the worksheet where you want the watermark to appear.

Step 2: Go to Page Layout

Navigate to the ‘Page Layout’ tab in the Excel ribbon.

The ‘Page Layout’ tab is where you will find all the options for changing the appearance of your worksheet, including the watermark option.

Step 3: Click on ‘Header & Footer’

In the ‘Page Layout’ tab, click on the ‘Header & Footer’ button.

This will switch your worksheet view to ‘Page Layout’ mode, which is necessary for adding a watermark.

Step 4: Insert Watermark

Insert your desired text or image into the header or footer to create a watermark.

You can type text directly into the header/footer box or insert an image from your computer. Adjust the size and transparency of the watermark as needed.

After completing these steps, you’ll have a watermark on your Excel worksheet. Remember to save your document to keep the changes.

Tips: Add Watermark to Excel

  • Make sure your watermark is not too obtrusive; it should be subtle enough not to distract from the content of the worksheet.
  • If you’re using a text watermark, choose a font that is different from the content of your document to make it stand out.
  • Consider using a transparent image as a watermark for a more professional look.
  • If you’re adding a watermark to a document that will be printed, make sure it’s visible on the printed page.
  • You can also use the ‘Header & Footer’ tools to position your watermark precisely where you want it on the page.

Frequently Asked Questions

Can I add a watermark to multiple worksheets at once?

Yes, you can add a watermark to multiple worksheets at once by grouping the sheets together before going to the ‘Page Layout’ tab.

Will the watermark appear on every page of my document?

Yes, the watermark will appear on every page of the document unless you specify otherwise.

Can I remove a watermark from an Excel document?

Yes, you can remove a watermark by going back into the ‘Header & Footer’ section and deleting the text or image.

Can I make the watermark appear only on certain pages?

To make the watermark appear only on certain pages, you will need to adjust the settings in the ‘Header & Footer’ section for each page individually.

Can I use a logo as a watermark in Excel?

Yes, you can use a logo as a watermark by inserting it as an image in the ‘Header & Footer’ section.


  1. Open the Excel document.
  2. Navigate to the ‘Page Layout’ tab.
  3. Click on ‘Header & Footer’.
  4. Insert the desired text or image into the header or footer.


Adding a watermark to your Excel document is a quick and easy way to brand your work or protect sensitive information. With just a few simple steps, you can create a subtle yet effective watermark that will be visible on every page of your document. Whether you’re a business owner looking to add a professional touch to your spreadsheets or an individual trying to keep your data secure, a watermark can be an invaluable tool. So why not give it a try? Add a watermark to your Excel document today and take the first step towards securing and branding your important work.