How to Add Letterhead to Word: A Step-by-Step Guide

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By Matthew Simpson

Adding a letterhead to your Word document can give it a professional touch and make it stand out. Whether you’re creating a business letter or a personal note, a well-designed letterhead can make all the difference. In just a few simple steps, you can insert a letterhead into your Word document and elevate your correspondence to the next level.

Step by Step Tutorial: How to Add Letterhead to Word

Before we dive into the steps, let’s talk about what we’re going to achieve. We’ll be adding a pre-designed letterhead (this could be an image or a header) to the top of your Word document. This will not only make your document look professional but also ensure that your brand or personal identity is clearly communicated.

Step 1: Open your Word document

Open the Word document where you want to add the letterhead.

Opening your Word document is the first and most obvious step. Make sure you have the document you want to add the letterhead to open and ready to edit.

Step 2: Go to the Insert tab

Click on the "Insert" tab located at the top of the Word window.

The Insert tab is where all the magic happens. Here you can add all sorts of elements to your document, including images, shapes, and text boxes.

Step 3: Select Header or Footer

Choose either "Header" or "Footer" from the Insert tab, depending on where you want your letterhead to appear.

Headers are typically at the top of the page, while footers appear at the bottom. Most letterheads are placed in the header so they can be seen right away when someone opens the document.

Step 4: Insert your letterhead

Insert your pre-designed letterhead image or create a new one using the tools available.

If you have a pre-designed letterhead, you can simply insert it as an image. If not, you can use shapes, text boxes, and other design elements to create your own right within Word.

Step 5: Adjust your letterhead

Resize and position your letterhead as needed to fit the page and look just right.

You might need to resize your letterhead to ensure it’s not too big or too small. Use the handles around the image to adjust its size, and drag it to position it where you want it on the page.

Once you’ve added and adjusted your letterhead, your Word document will have a neat, professional header that represents you or your brand. This can be especially important for business documents or official correspondence where first impressions matter.

Tips for Adding Letterhead to Word

  • Make sure your letterhead design is consistent with your brand or personal style.
  • Use high-quality images to ensure your letterhead looks sharp and professional.
  • Consider the color scheme of your letterhead to ensure it complements the content of your document.
  • Keep the design simple and uncluttered to maintain a professional appearance.
  • Save your document as a template so you can easily use the same letterhead for future documents.

Frequently Asked Questions

Can I use a different letterhead for each page of my Word document?

No, typically the letterhead is only applied to the first page of a document. However, if you choose, you can add different headers or footers to subsequent pages.

What file format should my letterhead image be in?

Your letterhead image should be in a commonly used format like JPEG, PNG, or GIF. These formats are easily inserted into Word documents and are compatible with most systems.

How do I ensure my letterhead is not too large or too small?

You can adjust the size of your letterhead by clicking on it and using the corner handles to resize it. Keep in mind the size of your paper and the margin settings of your document.

Can I create a letterhead directly in Word without using an image?

Yes, you can use Word’s design tools to create shapes, insert text boxes, and select font styles to design your own letterhead from scratch.

Will my letterhead appear when I print my document?

Yes, if you’ve added your letterhead correctly, it will appear on the printed version of your document. Make sure to check the print preview to ensure it looks the way you want before printing.


  1. Open your Word document.
  2. Go to the Insert tab.
  3. Select Header or Footer.
  4. Insert your letterhead.
  5. Adjust your letterhead.


Adding a letterhead to your Word document can seem like a small detail, but it’s one that can have a big impact. It’s a way to instantly professionalize and personalize your correspondence, ensuring that your brand or personal identity is front and center. With the simple steps outlined above, you can add a touch of class to your business letters, resumes, or any other document you create in Word. Remember to keep your design consistent with your brand, and don’t be afraid to get creative if you’re designing your own header from scratch. Once you’ve mastered how to add letterhead to Word, you’ll be able to give all of your documents a polished, professional look with just a few clicks. So go ahead, give it a try, and watch your standard documents transform into official-looking correspondence.