How to print only certain columns in Excel: A step-by-step guide

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By Matthew Simpson

Printing only certain columns in Excel may seem daunting, but it’s quite simple once you know the steps. By selecting the columns you want to print, adjusting the print area, and tweaking print settings, you can easily print only the columns you need. Let’s dive into the steps to make your Excel printing more efficient and effective.

Step by Step Tutorial: Printing Only Certain Columns in Excel

Before we begin, it’s important to understand that printing only certain columns in Excel involves selecting the specific columns you want to print, setting the print area, and adjusting the print settings.

Step 1: Select the Columns You Want to Print

Click and drag to highlight the columns you want to print.

Selecting the columns is as simple as clicking on the letter at the top of the column and dragging across to include all the columns you need. Ensure you’ve selected only the columns you want to print, as this will define your print area.

Step 2: Set the Print Area

Go to the "Page Layout" tab and click "Print Area," then select "Set Print Area."

By setting the print area, you are telling Excel exactly what part of the spreadsheet should be printed. This can save you ink and paper by not printing unnecessary information.

Step 3: Adjust the Print Settings

Open the print settings by pressing Ctrl + P or by going to the "File" menu and choosing "Print."

In the print settings, you can choose to print your selection, adjust the orientation, and scale the print to ensure it fits on the page properly. Make sure to preview the print to confirm everything looks correct before proceeding.

After completing these steps, you’ll be all set to print only the selected columns. This process can help you create more targeted, professional-looking documents that focus on the data that matters most.

Tips for Printing Only Certain Columns in Excel

  • Always preview your print to ensure everything appears as expected.
  • Adjust the scale of the print if the columns are too wide to fit on one page.
  • Use "Print Titles" to repeat row or column titles on every page if necessary.
  • Consider setting the print area as part of your workbook setup if you frequently print the same columns.
  • Remember that you can clear the print area and set a new one if you need to print different columns in the future.

Frequently Asked Questions

How do I select nonadjacent columns to print?

Hold down the Ctrl key while clicking the letter at the top of each column you want to print.

This allows you to select multiple columns that are not next to each other, giving you more flexibility in what you can print.

Can I save the print settings for future use?

Yes, once you set the print area and adjust the settings, you can save the workbook to maintain these settings.

Saving your workbook after setting print settings makes it quick and easy to print the necessary columns next time.

What if I need to print certain rows instead of columns?

You can follow similar steps by selecting the rows, setting the print area, and adjusting the print settings.

Whether you’re printing rows or columns, the process is pretty much the same—select, set, and print!

Can I print multiple sheets with only certain columns?

Yes, you can set the print area for multiple sheets by grouping them before setting the print area.

Grouping sheets and setting the print area for them can be a huge time-saver if you need consistent printouts across multiple sheets.

How do I clear the print area if I no longer need it?

Go to the "Page Layout" tab, click "Print Area," and then select "Clear Print Area."

Clearing the print area will reset the print range, allowing you to select and set a new print area as needed.

Summary

  1. Select the Columns You Want to Print
  2. Set the Print Area
  3. Adjust the Print Settings

Conclusion

Printing only certain columns in Excel is a handy skill that can help you focus on the data that’s most important to you. Whether you’re preparing a report, creating a presentation, or just need a hard copy of your data, knowing how to print specific columns can save you time and resources. By following the simple steps outlined in this article, you’ll be able to print only the columns you need with ease. Remember to preview your print, adjust settings as necessary, and utilize the tips provided to make the most out of your Excel printing experience. Happy printing, and may your columns always align perfectly on the page!