How to Share Calendar on iPhone: A Step-by-Step Guide

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By Matthew Simpson

Sharing a calendar on an iPhone is a straightforward process that lets you keep everyone in the loop about your schedules and appointments. It’s a handy feature for coordinating plans with family, friends, or co-workers. Just a few taps, and you’re all set to go!

Step by Step Tutorial on How to Share Calendar on iPhone

Before we dive into the steps, it’s important to note that sharing a calendar from an iPhone involves using the built-in Calendar app and iCloud. By following these steps, you will share your calendar with someone else, allowing them to view and, if you choose, edit events.

Step 1: Open the Calendar App

Open the Calendar app on your iPhone.

The Calendar app is usually found on the home screen of your iPhone. If you can’t find it, swipe down on your home screen and use the search feature to locate it.

Step 2: Select the Calendar You Want to Share

Tap on ‘Calendars’ at the bottom of the screen and choose the calendar you wish to share.

Make sure you’re choosing the right calendar, especially if you have multiple calendars for different purposes.

Step 3: Tap on the ‘Info’ Button

Tap on the ‘Info’ button next to the calendar you have chosen.

The ‘Info’ button may look like an ‘i’ encircled.

Step 4: Add the Person You Want to Share With

Scroll down and tap on ‘Add Person’ under the ‘Shared With’ section.

You can add a person using their email address, and they will receive an invitation to join your calendar.

Step 5: Set Permissions

Choose the permission level – ‘View & Edit’ or ‘View Only’.

The ‘View & Edit’ option allows the person to make changes to your calendar, while ‘View Only’ means they can only see the events but not modify them.

Step 6: Send the Invitation

Tap ‘Add’ and then ‘Done’ to send the invitation.

The person you’re sharing with will receive an email or notification to accept the calendar share.

After you’ve completed these steps, the person you shared your calendar with will be able to view or edit it, depending on the permissions you set. They’ll be notified of any changes you make if they’ve chosen to receive notifications, keeping everyone updated automatically.

Tips for Sharing Calendar on iPhone

  • Ensure your iPhone is connected to the internet when sharing a calendar.
  • Double-check the email address of the person you’re sharing your calendar with to avoid any confusion.
  • You can share your calendar with multiple people by repeating the steps above.
  • Remember to set appropriate permissions based on how much control you want to give others.
  • If you want to stop sharing your calendar, you can remove people by following the same steps and selecting ‘Stop Sharing’.

Frequently Asked Questions

How many people can I share my iPhone calendar with?

You can share your calendar with as many people as you like, there’s no limit.

Can I share my calendar with someone who doesn’t have an iPhone?

Yes, as long as they have an iCloud account or access to a compatible calendar service.

Will the shared users be able to see all my past events?

Shared users will be able to see all events in the calendar from the point of sharing, but not necessarily past events.

What happens if I delete a shared calendar?

If you delete a shared calendar, it will also be removed from all the people you’ve shared it with.

Can I share a calendar with someone but hide certain events?

No, currently, you cannot hide specific events when sharing a calendar.

Summary

  1. Open the Calendar app.
  2. Select the calendar you want to share.
  3. Tap on the ‘Info’ button.
  4. Add the person you want to share with.
  5. Set permissions.
  6. Send the invitation.

Conclusion

So there you have it! Sharing your calendar on an iPhone is as easy as pie. Whether you’re a busy parent coordinating with your spouse, a project manager aligning with your team, or just someone who likes to keep friends in the loop, this feature is a game-changer. Not only does it streamline communication and scheduling, but it also ensures that everyone is on the same page – quite literally! With the ability to set viewing or editing permissions, you’re in full control of your shared schedules. So go ahead, start sharing, and watch how this simple but powerful tool can help organize your life and the lives of those around you. After all, when it comes to keeping track of our busy lives, every little bit helps; sharing a calendar on iPhone is just the beginning.