How to Send a Folder in Outlook 2013
Sending a folder in Outlook 2013 might seem tricky at first, but it’s actually a straightforward process. The key is to compress the folder into a single file, which you can then attach to an email like any other file. Here’s a quick guide to get you started: compress the folder using a program like WinRAR or the built-in Windows tool, attach the compressed file to your email, and hit send. Easy, right?
How to Send a Folder in Outlook 2013
In this section, you’ll learn how to send a folder using Outlook 2013 by compressing the folder and attaching it to your email. Let’s dive into the steps.
Step 1: Compress the Folder
Use a program like WinRAR or the built-in Windows compression tool to zip the folder.
Compressing a folder turns it into a single, manageable file. Right-click on the folder you want to send, select "Send to," and then "Compressed (zipped) folder." This will create a new file with a .zip extension.
Step 2: Open Outlook 2013
Launch the Outlook 2013 application on your computer.
Make sure you have Outlook 2013 installed and set up. Open it by clicking on the Outlook icon on your desktop or searching for it in your computer’s start menu.
Step 3: Create a New Email
Click on "New Email" to start composing your message.
In the top left corner of Outlook, you’ll find the "New Email" button. Click it to open a blank email where you can enter the recipient’s details and your message.
Step 4: Attach the Compressed Folder
Use the "Attach File" option to add your zipped folder to the email.
In the email window, look for the paperclip icon labeled "Attach File." Click it, navigate to the location of your zipped folder, and select it to attach.
Step 5: Send the Email
Hit the "Send" button to deliver your message.
Once you’ve attached the file and written any message you want, click "Send" to deliver the email. The recipient will receive your attached folder as a compressed file.
After completing these steps, your folder is on its way to the recipient. They’ll receive it as a zipped file, which they can easily open and extract on their own computer.
Tips for Sending a Folder in Outlook 2013
- Make sure the compressed folder’s size is within Outlook’s attachment limits, typically around 20 MB.
- Always double-check your recipient’s email address to ensure it’s correct.
- Include a brief message explaining what the folder contains to avoid confusion.
- If the folder is too large, consider using a file-sharing service and include the link in your email.
- Scan the folder for viruses before sending to ensure it’s safe.
Frequently Asked Questions
Can I send a folder without compressing it?
No, Outlook doesn’t support sending entire folders directly. You must compress the folder first.
What if the folder is too large to send?
You can use a file-sharing service like Google Drive or Dropbox and send a link instead.
How do I check the size of my compressed folder?
Right-click the zipped folder, select "Properties," and check the "Size" field.
What should I do if the recipient can’t open the file?
Ensure they have a program to extract zipped files, like WinRAR or 7-Zip.
Can I password-protect the compressed folder?
Yes, using tools like WinRAR, you can set a password for added security.
Summary
- Compress the folder.
- Open Outlook 2013.
- Create a new email.
- Attach the compressed folder.
- Send the email.
Conclusion
Sending a folder in Outlook 2013 is like packing a suitcase for a trip; you need to organize and compress everything to fit. By following the steps outlined above, you can easily send entire folders without hassle. Remember, the key is to compress the folder first—this not only makes it manageable but also ensures it fits within email size limits.
Don’t forget the tips to enhance your experience—like checking folder size and using file-sharing services when needed. These small tweaks can make a big difference. And if you encounter hiccups, the FAQ section is there to guide you.
Now that you’ve mastered how to send a folder in Outlook 2013, feel free to explore other features and enhance your email game. Whether it’s for work or personal use, knowing how to efficiently manage attachments can save you time and stress. So go ahead, give it a try, and make your email life a little smoother!
Matthew Simpson has been creating online tutorial for computers and smartphones since 2010. His work has been read millions of times and helped people to solve a number of various tech problems. His specialties include Windows, iPhones, and Google apps.